BUCKEYE CHAPTER CONSTITUTION
AMERICAN ASSOCIATION OF TEACHERS OF SPANISH AND PORTUGUESE
Article I Name
The name of this non-profit organization shall be the Buckeye Chapter of the American Association of Teachers of Spanish and Portuguese, Inc.
Article II Purpose
The purpose of this Association shall be to advance the study of the Hispanic and Luso-Brazilian languages, literature and cultures through education, workshops and conferences and through such means that promote a sympathetic understanding among peoples.
Article III Membership
Section 1. Membership in this local chapter is automatic to any member in good standing of the American Association of Teachers of Spanish and Portuguese, Inc. [and dues are assessed and collected by the National office].
Section 2. Classes of members. There shall be five classes of members: regular, student, emeritus, life and new.
a. Regular membership is open to all teachers of Hispanic and Luso-Brazilian languages,literatures, and cultures, and to all others interested in such languages, literatures, and cultures.
b. Student membership is open to bona fide undergraduate and graduate students below the rank of Instructor, who are enrolled during the academic year in a course of study leading to a degree, not to exceed a total of three (3) years. Proof of student status is required.
c. Joint membership is available to two individuals residing at the same residential address; one copy of Hispania will be sent to the household.
d. Life membership. Regular members who have paid dues for forty (40) years automatically become life members exempt from payment of dues. Life members are entitled to all privileges of membership.
e. Emeritus membership is available to any retired member who has paid dues to the AATSP for at least thirty (30) years. Emeritus members are entitled to all privileges of membership, except the right to receive Hispania free. Hispania is available to Emeritus members for an annual fee.
f. Honorary membership is available upon invitation and acceptance by the Executive Council and by a vote of the Association.
Section 3. Dues
a. Local chapter dues shall be established by the National office.
b. Regular, student and new members shall pay dues annually for the calendar year, January 1 to December 31. Any member who pays dues later than February 15 is in danger of losing membership privileges for the year.
c. Emeritus, life, student, and honorary members are exempt from payment of Chapter dues.
Article IV Organization
The business and affairs of the Chapter shall be managed by the Executive Council. The Executive Council shall be composed of: 1) four elected officers (two-year term) and 2) the Past President (two-year term).
Article V Eligibility and Election of Officers
Section 1. The officers of the Association shall be the President, President Elect, Treasurer, Secretary. If the need arises, the Council may vote to place in nomination two people to share any office other than the Presidency.
Section 2. All officers of the Executive Council shall be elected by the general membership. The election of officers shall be staggered: the President and President Elect being elected one year with the election of the Secretary and Treasurer the following.
Section 3. Terms of the officers shall be two years.
Section 4. Eligibility
a. The officers of the Ohio Chapter shall be a President, President Elect, Treasurer, and Secretary. Only AATSP members who have been an active member for at least two years may be nominated to serve as officers.
b. The President’s terms shall be for a period of two years. S/he shall succeed to office automatically from the position of Vice President except in instances where the office of Vice President is vacant, in which case a presidential election shall be held.
c. The President Elect’s term shall be for a period of two years, after which s/he succeeds to the office of President.
d. The Treasurer shall receive and deposit the Ohio Chapter dues membership checks from the National Association; keep on file detailed financial accounts of receipts and disbursements, and make a complete financial report at the spring meeting of the chapter.
e. The Treasurer’s term shall be for a period of two years and the Treasurer may be re-elected. The Treasurer shall be elected in a year in which there is no vice presidential election if possible.
f. The Secretary shall keep on file the up-to-date list of members of the chapter periodically compiled by the National Association; keep the minutes of the business meetings; make the necessary mailings to members; serve as the custodian of the constitution and chapter records; and send reports of meetings and activities to the National Bulletin as desired by the chapter.
g. The Secretary’s term shall be for a period of two years and the Secretary may be re-elected. The Secretary shall be elected in a year in which there is no vice presidential election if possible.
h. By January 1 of each year in which there is to be an election, the President shall appoint a nominating committee of three members chosen from the membership of the chapter. This committee shall present a slate of nominees at the spring meeting of the chapter. Nominees may also be proposed from the floor. Election shall be by a majority of those present at the spring meeting.
i. The Secretary shall immediately certify the results of the elections to the National Office through the Regional Representative.
j. The new officers shall enter upon their functions as of June 1 after their election.
k. If an office becomes vacant through the death, resignation or absence of the incumbent, the vacancy shall be filled for the remainder of the term by appointment of the Executive Board, except, of course, for an office for which there is automatic succession.
l. The National Spanish Exam Coordinator shall have the option of selecting an additional coordinator with the approval of the President.
Article VI Nomination Process
Section 1. Whenever possible, two candidates for each officer vacancy shall be selected by the President Elect for placement on the ballot.
Section 2. The slate shall be presented to the Executive Council for approval at its OFLA conference business meeting.
Section 3. Election shall be by a majority of those present at the spring meeting.
Article VII General Responsibilities of Officers
Section 1. The President shall be the Chief Executive Officer of the Chapter taking principal responsibility for the affairs of the organization.
Section 2. He/she shall also work closely with the President on Chapter business and serve in his/her absence.
Section 3. The President or President Elect shall serve as the AATSP representative on the Ohio Foreign Language Association Board.
Section 4. The Treasurer shall serve as the officer in charge of the disbursement and collection of funds as approved by the Chapter Executive Council and maintain membership records.
Section 5. The Secretary shall serve as the official record keeper of the Chapter Business and assist with the local and national correspondence of the Chapter.
Section 6. The Past President shall serve in an advisory capacity to the Chapter Executive
Article VIII Meetings
Section 1. A meeting of the Chapter membership may be held at the time and place fixed by the President.
Section 2. A minimum of four business meetings of the Executive Council shall be held each year at the times fixed by said group. Special meetings may be called by the President.
Section 3. Quorum
a. A quorum for a meeting of the Chapter membership shall consist of those present at any meeting of the same.
b. A quorum of the Executive Council shall consist of three members.
Section 4. Attendance. The Executive Council may vote to declare vacant the post of any Council member or officer who has missed three or more meetings during the year. Vacancy will be declared based on a majority vote of the entire Executive Council. Any member who has not complied with the attendance requirement must be notified by the President prior to any meeting at which the Council would vote to declare the position vacant.
Section 5. Resignations. Any member of the Executive Council may resign at any time by filing written notice of such resignation with the President, and such resignation shall become effective when so filed unless some other effective date is set forth in the resignation.
Article IX Rules of Order
Robert’s Rules of Order shall be used when there is no provision otherwise stated in the Chapter constitution.
Article X Committees
Committees shall be formed by the President as needed.
Article XI Amendments to the Constitution
Section 1. This Constitution may be amended subject to the following procedure;
a. The proposed amendment shall be submitted in writing to the Secretary.
b. The Secretary shall present the proposed amendment to the Executive Council for approval at its regular meeting. He/she shall then send the proposed amendment along with the present reading and a ballot to the membership via the Internet.
c. The amendment shall be valid when passed by two-thirds majority of the votes cast.